Annual Meeting

Exhibitor Opportunities

American Academy of Addiction Psychiatry invites you to exhibit or become a supporter of our 26th Annual Meeting and Scientific Symposium in Huntington Beach, California. As one of the most informative addiction conferences in the country, our annual meeting provides the latest scientific developments in addiction to physicians and allied health professionals who treat patients with substance use and mental health disorders.

Promotion opportunities 

  • Generate valuable sales leads
  • Introduce new products
  • Advertise your services
  • Promote organization
  • Network with industry leaders

REACHING THE AUDIENCE

  • A complete exhibitor package is available that will provide your organization exposure to the entire conference
  • Each participating organization will receive one complimentary full registration to the Annual Meeting which provides admittance to all educational sessions as well as social events.

You may apply for exhibit space online at http://www.cvent.com/d/drq0hl/4W

Space Assignment and Fees

Exhibit space will be available on 6 foot€™ table top units or literature display. The charge per unit is $1,400 or $250 for resource table. The exhibit must fit on the table. If any portion of your exhibit does not fit, exhibitors are expected to purchase additional space.

Each unit rental entitles the exhibiting company to:

  • One 6 foot skirted table, one chair and one wastebasket
  • Complimentary listing in the conference program (Exhibitors must have paid no later than October 1, 2015 in order to ensure placement in the conference program.)
  • Participant list will be provided prior to the conference
  • Additional amenities such as electricity, internet, etc. will be available at an additional cost to exhibitor (information provided upon acceptance)

To secure exhibit space, full payment and a description of products and services are required. Please complete the application and include a brief (50 words or less) description of the products and services you plan to exhibit. Space will not be assigned without 1) full payment, 2) a brief description or your organization, and 3) approval by AAAP staff. Space is limited and will be assigned on a first-come, first-served basis.

Your exhibit application provides one complimentary registration for one booth attendant. More than one booth attendant requires additional registration(s). In addition to your exhibit application form, please have any additional booth attendants register online.

Literature display

AAAP provides the opportunity for organizations to display materials in the registration area. Consider providing pamphlets, flyers, magazines, or any other free materials. Materials will be displayed at the start of the meeting and left out until supplies are exhausted. AAAP is not responsible for initial shipment, packaging or returning of remaining materials. The cost for displaying materials is $250.

Cancellation Policy

  • Exhibitors withdrawing or cancelling an application on or before September 1, 2015 will forfeit 25% of the total cost of all exhibit space assigned.
  • Exhibitors cancelling after September 1, 2015, but on or before October 23, 2015, will forfeit 50% of the total cost of exhibit space assigned.
  • Exhibitors cancelling on or after October 24, 2015, will forfeit 100% of the total cost of the exhibit space assigned.
  • All cancellations must be received in writing at the AAAP office to be official.

 

Exhibit Schedule

Thursday, December 3

12:00 pm – 3:00 pm      Registration and Exhibit Set- up
5:30pm  –  6:30pm         Opening Reception in the Exhibit Hall
7:00 pm                                 Exhibit Hall Closes

Friday, December 4

10:00 am – 4:30 pm       Exhibit Hall Open

Saturday, December 5

8:00 am  –  3:00 pm       Exhibit Hall Open
3:00 pm                                 Exhibit Hall Closes and tear-down begins
5:00 pm                                 Exhibit Hall Tear-down Ends

 

SPONSORSHIP opportunities

Your donations will help benefit the Sheldon Miller Educational Fund to support trainee activities. Below are the details concerning this year’s support levels:

Your $15,000 donation to the Gala Event would entitle you to:

  • Display your materials on tables outside of the Gala Event
  • Acknowledgement of your support by AAAP President
  • Rolling acknowledgement on slides before each symposium
  • Email announcements to our members before and after the meeting
  • Announcement of your support on AAAP Annual Meeting website
  • Free 1/3 page advertisement in our newsletter
  • Social Media recognition

Your $5,000 donation to the auction would provide travel award support for medical students and residents to attend the Annual Meeting – 100% of the proceeds support trainee activities to educational events. Your donation would entitle you to:

  • Display your materials during the auction
  • Email announcements to our members before and after the meeting
  • Opportunity to use your organization’s bags for auction materials
  • Social Media recognition

Your support will help assure the success of our 26th AAAP Annual Meeting and Scientific Symposium. Please do not hesitate to contact us with any questions or concerns. Thank you for your consideration.

Disclaimer

AAAP is a private, non-profit organization which reserves the right to ask any exhibitor to leave if they do not adhere to the guidelines.

Advertising opportunities

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